Best task managers for teams
A team task manager needs shared projects, assignees and due dates everyone can see. Lighter apps work for small teams; bigger ones add workflows and reporting.
Quick answer ClickUp is the top pick, followed by Asana and Todoist.
Top pick
ClickUp by ClickUp
Work app combining tasks, docs, chat, goals and AI agents in one workspace
- Shares projects with a team
- Price
- Free plan · paid from $7/user/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $7/user/moTry ClickUp free
Asana by Asana, Inc.
Work management platform for team projects, tasks, goals and AI agents
- Shares projects with a team
- Price
- Free plan · paid from $10.99/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $10.99/user/moTry Asana free
Todoist by Todoist Inc.
Task manager with natural-language Quick Add, filters, calendar layout and team workspaces
- Shares projects with a team
- Price
- Free plan · paid from $5/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $5/moTry Todoist free
Trello by Atlassian
Kanban boards for organizing tasks and projects, with inbox, planner and calendar views
- Shares projects with a team
- Price
- Free plan · paid from $5/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $5/user/moTry Trello free
Notion by Notion Labs, Inc.
Docs, wikis and databases in one workspace, with project and task tracking views
- Shares projects with a team
- Price
- Free plan · paid from $10/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $10/user/moTry Notion free
TickTick by Appest Limited
To-do list with calendar views, shared lists, habit tracker and Pomodoro timer
- Shares projects with a team
- Price
- Free plan · paid from $4.17/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $4.17/moTry TickTick free
Microsoft To Do by Microsoft
Free to-do list with My Day planning, shared lists and Outlook tasks sync
- Shares projects with a team
- Price
- Free
- Works on
- Mac, Windows, iPhone, Android, Web
- Team projects
- Yes
- Natural-language dates
- Yes
Price, checked Oct 26, 2026FreeTry Microsoft To Do free
Google Tasks by Google
Built into Gmail and Google Calendar: simple to-do lists, with apps for iOS and Android.
- Shares projects with a team
- Price
- Free
- Works on
- iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
Price, checked Oct 26, 2026FreeTry Google Tasks free
Any.do by Any.do Inc.
To-do list, calendar and daily planner, with paid family and team workspaces
- Shares projects with a team
- Price
- Free plan · paid from $4.99/mo
- Works on
- Mac, Windows, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $4.99/moTry Any.do free
Reminders by Apple
Built into iPhone, iPad and Mac: to-do lists synced by iCloud, with shared lists.
- Shares projects with a team
- Price
- Free
- Works on
- Mac, iPhone, Web
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
Price, checked Oct 26, 2026FreeTry Reminders free
Compare the top picks
| App | Price | Works on | Team projects | Calendar planning | Natural-language dates |
|---|---|---|---|---|---|
| ClickUp | Free plan · paid from $7/user/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Asana | Free plan · paid from $10.99/user/mo | Mac, Windows, iPhone, Android, Web, Chrome extension | Yes | Yes | – |
| Todoist | Free plan · paid from $5/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Trello | Free plan · paid from $5/user/mo | Mac, Windows, iPhone, Android, Web | Yes | Yes | Yes |
| Notion | Free plan · paid from $10/user/mo | Mac, Windows, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| TickTick | Free plan · paid from $4.17/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Microsoft To Do | Free | Mac, Windows, iPhone, Android, Web | Yes | – | Yes |
| Google Tasks | Free | iPhone, Android, Web | Yes | Yes | – |
| Any.do | Free plan · paid from $4.99/mo | Mac, Windows, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Reminders | Free | Mac, iPhone, Web | Yes | Yes | Yes |
How we picked
We compared 16 tasks apps and kept the 13 that fit this guide. We don't test apps ourselves: features and prices come from each app's own site, and the order follows what independent reviewers recommend. No app pays to be listed or placed higher, and whether an app pays us a commission never changes its place.
Questions
How are these apps ranked?
Apps that independent "best of" roundups recommend come first, the most often recommended at the top; the rest follow with the best-known first. Every app listed meets this guide's needs.
Are these links sponsored?
Links to apps whose affiliate programs have approved Build Your Toolkit are affiliate links, marked as such, so we may earn a commission if you sign up for a paid plan. It doesn't change what you pay, and no app pays to be listed or placed higher.
Where do the prices come from?
From each app's own pricing page, on the date shown next to the price. Prices for tasks apps change often, so check the vendor's page before you buy.