Best time-blocking and calendar planning apps
These put tasks on your calendar, so you plan when work happens instead of keeping an endless list.
Quick answer Sunsama is the top pick, followed by Akiflow and Motion.
Top pick
Sunsama by Summay, Inc.
Daily planner that pulls tasks from your tools and timeboxes them on your calendar.
- Plans tasks on a calendar
- Price
- From $17/user/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026From $17/user/moTry Sunsama free
Akiflow by Akiflow Inc.
Tasks and calendars in one app, with time-blocking and the Aki AI assistant.
- Plans tasks on a calendar
- Price
- From $19/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026From $19/user/moTry Akiflow free
Motion by Nexusbird, Inc
AI work app that auto-schedules tasks and projects onto your calendar.
- Plans tasks on a calendar
- Price
- From $19/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026From $19/user/moGet Motion
Best free option
ClickUp by ClickUp
Work app combining tasks, docs, chat, goals and AI agents in one workspace
- Plans tasks on a calendar
- Price
- Free plan · paid from $7/user/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $7/user/moTry ClickUp free
Notion by Notion Labs, Inc.
Docs, wikis and databases in one workspace, with project and task tracking views
- Plans tasks on a calendar
- Price
- Free plan · paid from $10/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $10/user/moTry Notion free
Todoist by Todoist Inc.
Task manager with natural-language Quick Add, filters, calendar layout and team workspaces
- Plans tasks on a calendar
- Price
- Free plan · paid from $5/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $5/moTry Todoist free
TickTick by Appest Limited
To-do list with calendar views, shared lists, habit tracker and Pomodoro timer
- Plans tasks on a calendar
- Price
- Free plan · paid from $4.17/mo
- Works on
- Mac, Windows, Linux, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $4.17/moTry TickTick free
Google Tasks by Google
Built into Gmail and Google Calendar: simple to-do lists, with apps for iOS and Android.
- Plans tasks on a calendar
- Price
- Free
- Works on
- iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
Price, checked Oct 26, 2026FreeTry Google Tasks free
Trello by Atlassian
Kanban boards for organizing tasks and projects, with inbox, planner and calendar views
- Plans tasks on a calendar
- Price
- Free plan · paid from $5/user/mo
- Works on
- Mac, Windows, iPhone, Android, Web
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $5/user/moTry Trello free
Any.do by Any.do Inc.
To-do list, calendar and daily planner, with paid family and team workspaces
- Plans tasks on a calendar
- Price
- Free plan · paid from $4.99/mo
- Works on
- Mac, Windows, iPhone, Android, Web, Chrome extension
- Team projects
- Yes
- Calendar planning
- Yes
- Natural-language dates
- Yes
- AI planning
- Yes
Price, checked Oct 26, 2026Free plan · paid from $4.99/moTry Any.do free
Compare the top picks
| App | Price | Works on | Team projects | Calendar planning | Natural-language dates |
|---|---|---|---|---|---|
| Sunsama | From $17/user/mo | Mac, Windows, Linux, iPhone, Android, Web | Yes | Yes | Yes |
| Akiflow | From $19/user/mo | Mac, Windows, iPhone, Android, Web | – | Yes | Yes |
| Motion | From $19/user/mo | Mac, Windows, iPhone, Android, Web | Yes | Yes | – |
| ClickUp | Free plan · paid from $7/user/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Notion | Free plan · paid from $10/user/mo | Mac, Windows, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Todoist | Free plan · paid from $5/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| TickTick | Free plan · paid from $4.17/mo | Mac, Windows, Linux, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
| Google Tasks | Free | iPhone, Android, Web | Yes | Yes | – |
| Trello | Free plan · paid from $5/user/mo | Mac, Windows, iPhone, Android, Web | Yes | Yes | Yes |
| Any.do | Free plan · paid from $4.99/mo | Mac, Windows, iPhone, Android, Web, Chrome extension | Yes | Yes | Yes |
How we picked
We compared 16 tasks apps and kept the 13 that fit this guide. We don't test apps ourselves: features and prices come from each app's own site, and the order follows what independent reviewers recommend. No app pays to be listed or placed higher, and whether an app pays us a commission never changes its place.
Questions
How are these apps ranked?
Apps that independent "best of" roundups recommend come first, the most often recommended at the top; the rest follow with the best-known first. Every app listed meets this guide's needs.
Are these links sponsored?
Links to apps whose affiliate programs have approved Build Your Toolkit are affiliate links, marked as such, so we may earn a commission if you sign up for a paid plan. It doesn't change what you pay, and no app pays to be listed or placed higher.
Where do the prices come from?
From each app's own pricing page, on the date shown next to the price. Prices for tasks apps change often, so check the vendor's page before you buy.